Bylaws
Article I – Organization
The name of this organization shall be: Women's Club of East Granby, Inc. The organization may at its pleasure by a majority vote of the membership body change its name.
Article II – Purpose
We are dedicated to community service and take pride in contributing to our town through fundraising
Article III – Membership
Section 1. Any woman 18 years of age or older, may become a member of the club after paying the annual dues.
Section 2. A prospective member may attend two meetings as a guest, after which she will be expected to join.
Section 3. Annual dues for membership are $30.00 ($5.00 for senior citizens).
Section 4. Membership participation is mandatory for major community service and fundraising events as follows:
A. Each member must volunteer to work on the event committee or at the actual event.
B. Each member must contribute a new/unused item to the club to support fundraising activities (i.e. auction, raffle). The item can be a personal donation or one that has been obtained from a local business.
Article IV – Meetings
Section 1. Regular meetings of the club shall be held on the first Wednesday of each month, excluding July, August and December. In the event of change, advance notice will be given.
Section 2. Those members present shall constitute a quorum for the conducting of business meetings.
Section 3. The proceedings of the business meetings shall be governed by the Roberts Rules of Order, Revised.
Section 4. Notice of meetings shall be mailed or e-mailed to all members not less than seven (7) days and not more than fifty (50) days prior to each meeting.
Article V – Board of Directors
A Board of Directors consisting of five members who shall be the officers of the club shall manage the business of this organization. The Directors shall serve for one term of one year. They will be elected at the May meeting of the previous club year. The Board of Directors shall have the control and management of the affairs and business of this organization with the advice and consent of the Executive Committee. Each Director shall have one vote. The Board of Directors shall make such rules and regulations covering its meetings as it may in its discretion determine necessary. Vacancies in the Board of Directors shall be filled by a vote of the majority of members of the Executive Committee. The club President (or Co-Presidents) by virtue of her office shall be the Chairman of the Board of Directors.
Article VI – Officers
Section 1. The Officers of the club shall be the President, Vice-President (or Co-Presidents), Secretary, and Treasurer, to be elected at the May meeting. The newly elected officers shall assume their duties following the June meeting and hold office for one year. Vacancies in any office shall be filled by a majority vote of the Executive Committee. Officers shall be by virtue of their office, members of the Board of Directors.
Section 2. Duties of the Officers
A. The President shall preside at all meetings of the club and the Executive Committee, shall appoint chairpersons of all standing committees with the approval of her fellow officers, be ex-officio member of all committees, and have responsibility for the promotion of the club and effective administration of the club.
B. The Vice-President shall preside at meetings of the club and Executive Committee in the absence of the President. She shall be responsible for coordinating all regular meetings, arrange speakers and locations for these meetings.
C. Co-Presidents shall share the Presidential and Vice-Presidential duties equally.
D. The Secretary shall keep a written record of each regular and Executive Committee meeting. In addition, she will write the history of the club at the conclusion of the year and will attend to all correspondence pertaining to the club and will write the monthly newsletter. In addition, the Secretary will send cards for births, adoptions, illness and deaths in the family of the club members during the year.
F. The Treasurer shall receive, collect, disburse and record all money belonging to the club.
Article VII – Committees
A. The Executive Committee shall consist of the officers of the club and the Chairperson of each of the standing committees. The Executive Committee shall hold regular meetings during the year for the purpose of considering plans and policies, coordinating the work of all committees and acting in emergencies, therefore making effective the general running of the club meeting. So far as possible, all decisions for action shall be brought as recommendations to the club before acting on them.
B. The Standing Committees governing the service and the program areas of the club shall be decided upon by the officers.
C. The Nominating Committee shall consist of five members: Membership Chairperson(s), a Service Committee Chairperson, a Ways & Means Committee Chairperson, the current President and one general member chosen by the Nominating Committee.
Article VIII - Amendments
Amendments to the by-laws may be made by a two-thirds vote of the members present at any regular meeting, provided notice has been given of the proposed change at a previous meeting, or one week before the meeting.
Amendments to by-laws to date are:
1. September 1984: Increase dues from $10.00 to $12.00.
2. May 1987: Increase dues from $12.00 to $15.00.
3. October 1987: Senior Citizens dues will be $5.00.
4. September 1988: Nominating Committee Membership: Past President changed to current and December meetings cancelled.
5. June 1991: Meetings changed from second Monday of the month to third Monday of the month.
6. June 1992: Increase dues from $15.00 to $20.00.
7. May 1993: Meetings changed from third Monday of the month to fourth Tuesday of the month.
8. January 1994: Each Committee Chairperson must present a budget to the Executive Board prior to receiving funds. This will take place at a Board Meeting or by over-the-phone agreements by board members. An outline of all subcommittees will be included; however, an itemized detail will only be necessary where applicable: This will be decided by the committee chair. Each subcommittee is responsible for keeping receipts, therefore, itemizing for final records. Budgets are outlined by current by-laws. If something is to be purchased as a one-time expense, then the entire membership present must vote on its necessity to the club and its cost.
9. Current Vice-President is not automatically required to be President for the following year.
10.Co-Presidents may be elected in place of a President and a Vice-President.
11. May 2005: Increased dues from $20.00 to $25.00.
12. Meetings will be held on the last Tuesday of the month. In the event of a change advance notice will be given.
13. All reimbursement forms or receipts must be turned into the Treasurer no later than 30 days after the event.
14. June 2010: Increased dues from $25.00 to $30.00.
15. May 29, 2012: Changed meeting date from the last Tuesday of the month to the second Wednesday of the month.
16. September 9, 2014: Changed meeting date from second Wednesday of the month to alternating between second Tuesday and second Wednesday. September 2014 Tuesday, October 2014 Wednesday, etc.
17. October 5, 2016: Changed meeting date to first Wednesday of the month.
18. January 1, 2020: Changed meeting date to third Wednesday of the month.